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Febrary 2006 Conference Call
    ACM History Committee February 2006 Conference Call

    February 23, 2006 4-5:00 EST

    Present: Bill Aspray, Mary Hall, Carol Hutchins, Mike Mahoney, Rosemary McGuinness, Joe November, Pat Ryan, Len Shustek, Rick Snodgrass, and David S. Wise.



  1. Status on open items

  2. SIG Interactions

    Mary is writing a newsletter to SIG chairs; she will be asking for input from the History Committee.

    Concerning interaction between SIG history directors and ACM pubs, we agreed that the central issue is to make the descriptive citation text of the award more consistent. So the first goal is to achieve a level of uniformity. What is needed is a minimal template, against which a pubs employee (the "managing editor") could check each Turing award web page against.

  3. ACM Archive

    Rick summarized the report by Beth and Carrie as follows.

    • Fortunately, a good documentary record exists.

    • Records are at increased risk; immediate steps are recommended.

    • There is little material outside of CBI concerning ACM's organizational history.

    • The material consists of 286 cubic feet (cf), of which approximately 86 cf is of archival value, half of which is onsite and half in storage.

    • The following steps are recommended urgently.
      • select archival repository
      • select and separate archival material, before move
      • box material
      • destroy records not of archival or legal use.

    The HQ move will occur the first two weeks of August, 2006.

    We decided that HQ should contract with someone to visit HQ to help coordinate the separation of archival material from material that is not of archival quality. The former material will be boxed for short-term storage. HQ staff will then go through the latter material to distinguish what should be stored for legal reasons and what can be discarded. By doing this by June, the amount of material to be both stored and moved to the new HQ will be substantially reduced.

    Concerning selecting the archival repository, this is a business decision, to be made by HQ. There are several related issues: associated archiving costs, determining the degree of usability, determining what the archive staff is capable of, and determining policies for access. This committee will provide HQ with input on this decision of selecting an archive. Note that this decision will be made in Fall 2006, after the move.